An objective look at the top calendar applications in 2025 — features, pricing, and who each one is best for.
| Feature | Google Calendar | Outlook | Apple | Fantastical | Notion Cal | TidyCal |
|---|---|---|---|---|---|---|
Free personal planNo cost for individuals |
✓ | ◐ | ✓ | – | ✓ | – |
Works on all platformsWeb, iOS, Android, Windows |
✓ | ✓ | – | – | ✓ | ✓ |
Shared calendarsView others' availability |
✓ | ✓ | ✓ | ✓ | ◐ | – |
Video meeting integrationOne-click conferencing |
✓ | ✓ | ◐ | ✓ | ◐ | ✓ |
Natural language input"Lunch with Sara Friday 1pm" |
◐ | – | ◐ | ✓ | – | – |
Scheduling / booking linksLet others pick a slot |
✓ | ✓ | – | ✓ | – | ✓ |
AI-powered featuresSmart suggestions, Gemini/Copilot |
✓ | ✓ | – | ◐ | ◐ | – |
Task / to-do integrationTasks alongside events |
✓ | ✓ | ✓ | ✓ | ✓ | – |
Room & resource bookingMeeting rooms, equipment |
✓ | ✓ | – | ◐ | – | – |
Offline accessWorks without internet |
◐ | ✓ | ✓ | ✓ | – | – |
In 2025, Google Calendar remains the best all-round choice for individuals and teams who want a capable, free, and universally compatible calendar. With Gemini AI integration, improved scheduling tools, and over 500 million users, it is the undisputed default for personal and small-business use. However, Microsoft Outlook is the clear enterprise winner, Apple Calendar excels within the Apple ecosystem, and Fantastical is the premium pick for Apple power users. Notion Calendar is worth watching for productivity-first teams.